Fire Safety Guidelines

General Information

  • The McAllen Convention Center is a non-smoking facility.
  • Parking on loading docks is permitted for loading and unloading only. All other parking is prohibited; violators will be towed at owner’s expense.
  • Animals are not permitted in the facility, except those in compliance with ADA regulations.
  • Heating, ventilation, air conditioning and house lighting is provided only during show hours.
  • A preliminary agenda is required sixty (60) days before the event.
  • A final agenda is due thirty (30) days before the event.
  • Facility contractor or an authorized representative must be on-site when exhibitors and/or attendees occupy leased space.
  • The facility contractor is required to pay the prevailing rate in effect at the time of the event for all services and equipment.
  • A request to add or delete equipment (a reset) or a request for a change (a changeover) to the first room setup is subject to additional charges.
  • Helium balloons, glitter, confetti, and streamers are not allowed.
  • Use of tape or adhesive products, nails, tacks, pins, etc. on any surface in the facility is not allowed.
  • Facility contractor must return the facility to the condition in which it was received, with the exception of normal wear and tear. Additional fees are assessed for the disposal of excess refuse or display materials left on-site.
  • Costs for damages to the facility or for clean up of the facility are billed to the facility contractor.
  • Equipment is maintained to accommodate simultaneous events and is assigned on a first-come first-serve basis. Equipment and furnishings beyond the inventory of the McAllen Convention Center are the responsibility of the facility contractor to obtain and provide labor to set and dismantle.

Fire Code

All events are subject to posted City of McAllen occupancy figures. The director maintains the right to determine the need for police and/or fire security at an event.The facility contractor will be responsible for security expenses. All exit doors must remain unlocked during all event hours. No fire lanes will be blocked at any time. A 10’ clearance on both sides of exit doors (egress and ingress) with no physical obstruction must be maintained at all times.

Fire Department Regulations

The facility contractor, service contractors and exhibitors must comply with all federal, state and municipal fire codes that apply to a place of public assembly, as well as, OSHA regulations. Fire Fighting and emergency equipment may not be blocked or obstructed under any circumstance. All fire hose connections, extinguisher cabinets, and fire alarm call stations must be visible at all times.

Exhibit booths or displays may not block access to fire equipment.

Open flames are not permitted in the facility or in any exhibit booth.

Toxic or hazardous materials are subject to immediate removal if the required information is not received and Fire Marshal instructions are not followed. All costs associated with safe handling of materials, including insurance, are the responsibility of the facility contractor.

See the Operational Guidelines for more details.

Fire Requirements

  • The facility contractor, service contractors, and exhibitors must comply with all federal, state, and municipal fire codes that apply to a place of public assembly, as well as OSHA regulations.
  • All event floor plans require McAllen Convention Center and Fire Marshal approval.
  • Fire hose cabinets, fire pull stations, aisle ways and exits may not be blocked or obstructed.
  • Covered displays exceeding 300 square feet must meet specific regulations.
  • Open flames are not permitted in the facility.
  • Toxic or hazardous materials are subject to immediate removal if the required information is not received and Fire Marshal instructions are not followed.
  • All costs associated with safe handling of materials, including insurance, are the responsibility of the contractor.

Fog & Smoke Machines

Fog and smoke machines, as well as, the schedule for use of such, require advance approval. Any “fogging” or “hazing” has the potential to activate one of the many types of fire detection devices in the facility. Therefore, at least thirty (30) days advance notice given to the event coordinator is required to avoid unwanted disruption to an event. Fog/smoke machine usage is restricted to water based chemicals. Use of fog or smoke machine(s) may require a fire watch. Such costs are at the facility contractor’s expense.

Exhibitor-Booth Cooking

Exhibitors may provide “bite size” food samples of their individual brand name products. The approved sample sizes are 2 ounces or less. Arrangements for the receiving and storing of products approved for sampling must be coordinated through our exclusive caterer. Fire extinguishers must be available in all cooking booths. Where the use of vegetable or animal oils or fats will be used, it is required that at least one (1) 2.5 gallon (6L) “Type K” fire extinguisher with current inspection date tag be available.

Vehicle Demos / Exhibits

  • Vehicles may not be parked in the exhibit hall unless they are part of a display and comply with specified regulations.
  • Gasoline/diesel operated vehicles may not be operated in the exhibit hall during show hours.

Vehicle cleaning using wax or Armor-all creates a very hazardous and slippery condition. Applications must be done with a pre-soaked cloth. Spray cans or bottles are not permitted. All hard floor surfaces must be totally covered with a non-porous covering during application of waxes or Armor-all products.

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